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POWER SECTOR - EASTERN REGION, DJ-9/1, SECTOR-II, SALT LAKE CITY, KOLKATA - 700 091
(033) 23211960 23211691/ 23211798/ 23211796
Ref: PSER:SCT:MUZ-B1206:2407 Date: 13-05-2011
NOTICE INVITING TENDER
NOTE: INTENDING BIDDER TO PARTICIPATE MAY DOWNLOAD FROM WEB SITES
OR
PURCHASE TENDERS FROM THIS OFFICE
Sealed offers are invited from reputed & experienced bidders, meeting PRE QUALIFICATION and other criteria/
requirement of the tender, for the subject job by the undersigned on the behalf of BHARAT HEAVY ELECTRICALS
LIMITED as per the tender document. Following points relevant to the tender may please be noted and complied with.
1.0 Salient Features of NIT
SL NO ISSUE DESCRIPTION
1.1 TENDER NO PSER:SCT:MUZ-B1206:11
1.2 NAME OF JOB (i) PACKAGE-A: Erection, testing, commissioning, trial run,
handing over etc of boiler, rotating machines & duct, ESP, critical piping,
misc piping, boiler integral piping, insulation & final painting etc of u # 1
for 2x195 MW units for KBUNL, Muzaffarpur Project, Bihar and (ii)
PACKAGE-B: Erection, testing, commissioning, trial run, handing over
etc of boiler, rotating machines & duct, ESP, critical piping, misc piping,
boiler integral piping, insulation & final painting etc of u # 2 for 2x195 MW
units for KBUNL, Muzaffarpur Project, Bihar.
1.3 DETAILS OF TENDER DOCUMENT
1.3.1 Volume-IA. General conditions of contract (Supply) - Not applicable.
1.3.2 Volume-IB. General conditions of contract (Service) - Applicable.
1.3.3 Volume-IC. Special conditions of contract (Supply) - Not applicable.
1.3.4 Volume-ID. Special conditions of contract (Service) - Applicable.
1.3.5 Volume-IE. Forms, procedures etc – Applicable.
1.3.6 Volume-IF (4 Sections) Technical conditions of contract, scope etc – Applicable.
1.3.7 Volume-IIIA
1.3.7.1 Volume-IIIA (Pkg-A) Price Schedule (Absolute value) – Applicable.
1.3.7.2 Volume-IIIA (Pkg-B) Price Schedule (Absolute value) – Applicable.
3.8 Volume-IIIB. Price Schedule (Percentage value) – Not applicable.
1.4 TENDER START (ZERO)
DATE
13-05-2011.
(Sale from BHEL PSER office
Start: 13-05-2011
Close: 02-06-2011
From BHEL website (www.bhel.com & www.jantermanter.com)
Tender documents can however be downloaded from website till due date
of submission)
1.5 DUE DATE, TIME & PLACE
OF SUBMISSION OF
OFFER
Date: 03-06-2011
Time: 15-00 hrs
Place: BHEL office, Salt Lake City, Kolkata
(Bidders are requested to visit website to view corrigendum/ extension/
modification to PQ etc in the form of TCN before submitting offer).
1.6 DUE DATE & TIME OF Techno-commercial offer will be opened at 15-00 hrs on the next working TENDER NO - PSER:SCT:MUZ-B1206:11 Page 2 of 11
POWER SECTOR - EASTERN REGION, DJ-9/1, SECTOR-II, SALT LAKE CITY, KOLKATA - 700 091
(033) 23211960 232111691/ 2321798/ 23211796
OPENING OF TECHNOCOMMERCIAL OFFER.
day of the latest due date of submission of offer or otherwise specifically
communicated, for which bidder may depute representative.
1.7 LAST DATE OF SEEKING
CLARIFICATION
23-05-2011.
(Along with soft version also, addressing to undersigned & to others as
per contact address given below)
1.8 SCHEDULE OF PBD NA or as to be intimated later thru TCN.
1.9 EMD AMOUNT Rs 2,00,000.
1.10 COST OF TENDER Rs 10,000.
1.11 INTEGRITY PACT Aapplicable.
1.12 DETAILS OF
INDEPENDENT EXTERNAL
MONITOR (IEM)
Name: Shri DP Bagchi, IAS (Retd)
Address: Y-165, Regency Park – II, Phase IV, DLF City, Gurgaon – 122
009.
2.0 The offer shall be submitted as per the instructions of tender document and as detailed in this NIT. Bidders to
note specifically that all pages of tender document, including these NIT pages of this particular tender together
with subsequent correspondences shall be submitted by them, duly signed & stamped on each page, as part
of offer. Rates/ Price including discounts /rebates, if any, mentioned anywhere/ in any form in the technocommercial offer other than the Price Bid, shall not be entertained.
3.0 Unless specifically stated otherwise, bidder shall remit cost of tender and courier charges if applicable, in the
form of Demand Draft, drawn in favour of Bharat Heavy Electricals Ltd, payable at Kolkata . Bidder may also
choose to deposit the Tender document cost by cash at the Cash Office as stated above, on any working day;
and in such case copy of Cash Receipt is to be enclosed with the Techno-Commercial offer. Sale of tender
documents shall not take place on National Holidays, holidays declared by Central or State Governments and
BHEL PS ER , Kolkata, Sundays and second/ last Saturdays.
4.0 Unless specifically stated otherwise, bidder shall deposit EMD through Demand Draft/ Pay Order in favour of
Bharat Heavy Electricals Ltd, payable at Kolkata. For other details and for ‘One Time EMD’ please refer
General Conditions of Contract.
5.0 The offers shall be sent as per following details in separate sealed envelopes to BHEL, PSER, Kolkata as per
address given below (refer salient details of NIT, pre-page, for applicability of various issues/ documents).
Sl
no
Description No of copy
I COVER-I (TECHNO-COMMERCIAL BID)
I.a Offer forwarding/ covering letter. Original & 1
copy.
I.b Duly filled-in `No deviation certificate' as per prescribed format to be placed after
document under sl no I.a above.
In case of any deviation, the same should be submitted separately for technical &
commercial parts, indicating respective clauses of tender against which deviation is
taken by bidder. The list of such deviation shall be placed after document under sl
no I.a above. It shall be specifically noted that deviation recorded elsewhere shall
not be entertained.
Original & 1
copy.
I.c Techno-commercial offer enclosing supporting document/ annexure/ schedules/
drawing etc as required in line with pre-qualification criteria/ prescribed format.
Bidder shall mark/ index relevant document in support of corresponding prequalification criteria.
It shall be specifically noted that all documents as per above shall be indexed
properly and credential certificates issued by clients shall distinctly bear the name of
organization, contact ph no, FAX no, etc.
Original & 1
copy. TENDER NO - PSER:SCT:MUZ-B1206:11 Page 3 of 11
POWER SECTOR - EASTERN REGION, DJ-9/1, SECTOR-II, SALT LAKE CITY, KOLKATA - 700 091
(033) 23211960 232111691/ 2321798/ 23211796
I.d Duly filled-in forma, procedures etc of Volume-IE. Original & 1
copy.
I.e All volumes of tender document pertinent for the subject job along with this NIT
together with subsequent changes to tender in the form of TCN, correspondences
etc, signed & stamped on all pages.
Original.
I.f Volume-IIIA - un-priced without disclosing rates/ price, but mentioning only `quoted/
unquoted’ against each item of schedules.
Original.
I.g Volume-IIIB - un-priced without disclosing %, but mentioning only `quoted/
unquoted’ and `indicated % of total price against each item of schedules.
Original.
I.h Integrity Pact Agreement (Duly signed by the authorized signatory) Original & 1
copy.
I.i Any other details preferred by bidder with proper indexing. Original.
II COVER-IIA (PRICE BID – ABSOLUTE VALUE)
II.a Copy of offer forwarding/ covering letter (as referred in I.a). 1 copy.
II.b Duly filled-in Volume-IIIA (BOQ-cum-price schedule in absolute value) together with
signed preamble in separate sealed envelope.
Original.
III COVER-IIB (PRICE BID - PERCENTAGE VALUE)
III.a Copy of offer forwarding/ covering letter (as referred in I.a). 1 copy
III.b Duly filled-in Volume-IIIB (BOQ-cum-price schedule in percentage value) together
with signed preamble in separate sealed envelope.
Original
IV COVER-III (COST OF TENDER)
V COVER-IV (EMD)
Demand Draft etc towards EMD as per instruction (as applicable).
VI COVER-V
All aforesaid sealed covers shall be enclosed in this cover & sealed. This cover shall be super-scribed with
(i) Cover no; (ii) Details of covers inside this cover and (ii) Name of the job, tender document no & due date
of submission.
6.0 SPECIAL NOTE
A) Your offer & documents submitted along with offer shall be signed & stamped in each page by your
authorised representative. No overwriting/ correction in tender documents by bidders shall be allowed.
However, if correction is unavoidable, the same may be signed by authorized signatory.
B) All documents/ annexures submitted with the offer shall be properly annexed and placed in respective
places of the offer as per enclosure list mentioned in the covering letter. BHEL shall not be responsible
for any missing documents.
7.0 No Deviation with respect to tender clauses and no additional clauses/ suggestions/ in Techno-commercial
bid/ Price bid shall normally be considered by BHEL. Bidders are requested to positively comply with the
same.
8.0 BHEL reserves the right to accept or reject any or all offer without assigning any reasons thereof. BHEL also
reserve the right to cancel the tender wholly or partly without assigning any reason thereof. Also BHEL shall
not entertain any correspondence from bidders in this matter (except for the refund of EMD). However, BHEL
may communicate rejection to the unsuccessful bidder after award of work and acceptance by the successful
bidder.
9.0 Assessment of capacity of bidders.
Bidders capacity for executing the job under tender shall be assessed as per the following.
9.1 Assigning weightages (A) for similar jobs under execution
Weightages shall be worked out and assigned based on the average number of similar works under execution
including works yet to be commenced by the agency, in the following manner. TENDER NO - PSER:SCT:MUZ-B1206:11 Page 4 of 11
POWER SECTOR - EASTERN REGION, DJ-9/1, SECTOR-II, SALT LAKE CITY, KOLKATA - 700 091
(033) 23211960 232111691/ 2321798/ 23211796
9.1.1 Number of similar jobs
a) No of jobs in BHEL, PSER : Say ‘J’
a) No. of jobs in BHEL, PSSR : Say ‘K’
b) No. of jobs in BHEL, PSWR : Say ‘L’
c) No. of jobs in BHEL, PSNR : Say ‘M’
d) No. of jobs with other customers* : Say ‘N’ (*: Other than BHEL PSER, PSSR, PSWR & PSNR)
e) Average no of Jobs is ‘P’ = (J+K+L+M+N) divided by 5
9.1.2 Weightage `A’ assigned to bidders based on Average Number of jobs `P’
a) If ‘P’ = 0-1, `A’ will be equal to ‘3’
b) If ‘P’ = 2-3, `A’ will be equal to ‘2’
c) If ‘P’ = 4-5, `A’ will be equal to ‘1’
d) If ‘P’ is Above 5, `A’ will be equal to ‘0’.
9.2 Weightage `B’ for quarterly performance reports of vendors
This shall be based on the averages of the net weighted score obtained by the bidder for the jobs under
execution (excluding works not commenced) for the quarter previous to the last quarter reckoned from the date
of latest due date of submission, in all four Regions, ie BHEL PSER, PSSR, PSWR & PSNR, in the following
manner.
9.2.1 Ratings by Power Sector Region:
a) PS ER’s rating ‘Rer’ = (X1 + X2 + .. + Xn) divided by n
b) PS WR’s rating ‘Rwr’ = (X1 + X2 + .. + Xn) divided by n
c) PS SR’s rating ‘Rsr’ = (X1 + X2 + .. + Xn) divided by n
d) PS NR’s rating ‘Rnr’ = (X1 + X2 + .. + Xn) divided by n
e) Over all Power Sector Region Rating ‘RBHEL’= (Rer+ Rwr+ Rsr+ Rnr) divided by 4
(where `X1, X2, X3,…Xn’
is the net weighted score obtained by the bidder as per the “Evaluation of Contractor
Performance (Quarterly)” against the various contracts ‘n’ under execution in the respective Region).
9.2.2 Weightage “B” assigned to bidders based on overall Power Sector rating (RBHEL)
a) If RBHEL is 80% and above, “B” will be equal to ‘6’
b) If RBHEL is > 70% < 80%, “B” will be equal to ‘5’
c) If RBHEL is > 60% < 70%, “B” will be equal to ‘4’
d) If RBHEL is = < 60%, “B” will be equal to ‘0’
9.3 Evaluation of bidders capacity to execute the job under tender
Shall be based on the sum of scores obtained in ‘A’ and ‘B’, as below.
a) 6 or above : Considered ‘Qualified’ for the job under tender.
b) Less than 6: Considered ‘NOT Qualified’ for the job under tender.
9.4 Explanatory note
a) Similar work means GTG, HRSG, STG, misc works etc irrespective of rating of plant.
b) Quarter shall be as per the quarter defined in the “Evaluation of Contractor performance (Quarterly)”. For
contracts where annexed Quarterly Evaluation performance was not part of the contract, ‘Quarterly
Performance Reports’ previous to the last quarter reckoned from the date of latest due date of
submission, given by the respective project site against the contract will be the basis for evaluation.
c) Vendors who are not executing any jobs presently in the Region and first timers to the Region, may be
considered subject to satisfying all other tender conditions
d) ‘Under execution’ shall mean works in progress upto Boiler Steam Blowing (for Boiler and Auxilliaries) or
upto 85 % of Contract Value (for Civil Enabling Job), or Synchronisation (for all other jobs including Civil)
shall be considered. TENDER NO - PSER:SCT:MUZ-B1206:11 Page 5 of 11
POWER SECTOR - EASTERN REGION, DJ-9/1, SECTOR-II, SALT LAKE CITY, KOLKATA - 700 091
(033) 23211960 232111691/ 2321798/ 23211796
10.0 Since the job shall be executed at site, bidders must visit site/ work area and study the job content, facilities
available, availability of materials, prevailing site conditions including law & order situation etc before quoting
for this tender. They may also consult this office before submitting their offers, for any clarifications regarding
scope of work, facilities available at sites or on terms and conditions. No additional claim shall be entertained
by BHEL in future, on account of non-acquaintance of above.
11.0 For any clarification on the tender document, the bidder may seek the same in writing or through e-mail, as
per specified format, within the scheduled date for seeking clarification, from the office of the undersigned.
BHEL shall not be responsible for receipt of queries after due date of seeking clarification due to postal delay
or any other delays. Any clarification / query received after last date for seeking clarification may not be
normally entertained by BHEL and no time extension will be given.
12.0 BHEL may decide holding pre-bid discussion [PBD] with all intending bidders as per date indicated in the NIT.
The bidder shall ensure participation for the same at the appointed time, date and place as may be decided by
BHEL. Bidders shall plan their visit accordingly. The outcome of pre-bid discussion (PBD) shall also form part
of tender.
13.0 In the event of any conflict between requirement of any clause of this specification/ documents/drawings/data
sheets etc or requirements of different codes/standards specified, the same to be brought to the knowledge of
BHEL in writing for clarification before due date of seeking clarification (whichever is applicable), otherwise,
interpretation by BHEL shall prevail. Any typing error/missing pages/ other clerical errors in the tender
documents, noticed must be pointed out before pre-bid meeting/submission of offer, else BHEL’s interpretation
shall prevail.
14.0 Unless specifically mentioned otherwise, bidder’s quoted price shall deemed to be in compliance with tender
including PBD.
15.0 Bidders shall submit Integrity Pact Agreement (Duly signed by authorized signatory who signs in the offer), if
applicable along with techno-commercial bid. This pact shall be considered as a preliminary qualification for
further participation. The names and other details of Independent External Monitor (IEM) for the subject tender
is as given at point (xi) of 1 above.
16.0 The Bidder has to satisfy the Pre Qualifying Requirements (if applicable) stipulated for this Tender in order to
be qualified. The Price Bids of only those bidders will be opened who will be qualified for the subject job on
the basis of pre-qualification evaluation/ techno-commercial bids, approval/ acceptance of customer (as
applicable), etc. and date of opening of price bids shall be intimated to only such bidders.
17.0 In case BHEL decides on a `Public Opening', the date & time of opening of the sealed PRICE BID shall be
intimated to the qualified bidders and in such a case, bidder may depute one authorised representative to
witness the price bid opening. BHEL reserves the right to open ‘in-camera’ the ‘PRICE BID’ of any or all
Unsuccessful/Disqualified bidders under intimation to the respective bidders.
18.0 Validity of the offer shall be for six months from the latest due date of offer submission (including extension, if
any) or specified otherwise in SCC of tender.
19.0 BHEL reserves the right to decide the successful bidder on the basis of Reverse Auction process. In such
case all qualified bidders will be intimated regarding procedure/ modality for Reverse Auction process prior to
Reverse Auction and price will be decided as per the rules for Reverse Auction. .
However, if reverse auction process is unsuccessful as defined in the RA rules/procedures, or for
whatsoever reason, then the sealed ‘PRICE BIDs’ will be opened for deciding the successful bidder. BHEL’s
decision in this regard will be final and binding on bidder.
20.0 On submission of offer, further consideration will be subject to compliance to tender & qualifying requirement
and customer’s acceptance, as applicable. TENDER NO - PSER:SCT:MUZ-B1206:11 Page 6 of 11
POWER SECTOR - EASTERN REGION, DJ-9/1, SECTOR-II, SALT LAKE CITY, KOLKATA - 700 091
(033) 23211960 232111691/ 2321798/ 23211796
21.0 In case the bidder is an “Indian Agent of Foreign Principals”, ‘Agency agreement has to be submitted along
with Bid, detailing the role of the agent along with the terms of payment for agency commission in INR, along
with supporting documents.
22.0 The bidders shall not enter into any undisclosed M.O.U. or any understanding amongst themselves with
respect to tender.
23.0 In case Consortium Bidding is allowed as per Pre Qualifying Requirement, then Prime Bidder and Consortium
Partner shall enter into Consortium Agreement. Validity period of Consortium Agreement shall be 6 months
after which the same can be re validated.
‘Stand alone’ bidder cannot become a ‘prime bidder’ or a ‘consortium bidder’ in a consortium bidding. Prime
bidder shall neither be a consortium partner to other prime bidder nor take any other consortium partners.
However, consortium partner may enter into consortium agreement with other prime bidders. In case of non
compliance, consortium bids of such Prime bidders will be rejected. .
24.0 The bidder shall submit documents in support of possession of ‘Qualifying Requirements” duly self certified
and stamped by the authorized signatory, indexed and properly linked in the format for PQR. In case BHEL
requires any other documents/proofs, these shall be submitted immediately.
25.0 Unless specifically mentioned, all clauses of each volume are applicable for Package-A & Package-B each.
26.0 The bidder may have to produce original document for verification if so decided by BHEL.
27.0 Order of precedence
In the event of any ambiguity or conflict between the Tender Documents, the order of precedence shall be in
the order below:
a. Amendments/Clarifications/Corrigenda/Errata etc issued in respect of the tender documents by BHEL
b. Notice Inviting Tender (NIT)
c. Price bid.
d. Technical conditions of contract (TCC).
e. Special conditions of contract (SCC).
f. General conditions of contract (GCC).
g. Forms and procedures.
for BHARAT HEAVY ELECTRICALS LTD
ENGR (SCT)
Agency Contact details
BHEL,
PSER,
Kolkata
Address DJ-9/1, Sector – II, Salt Lake City, Kolkata – 700 091
Phone no Direct - 033-23211798/ 1796/ 1691; EPABX – 23216130, 34, 35; Extn – 3235/ 3236
FAX no 033-23211960
e-mail samim@bhelpser.co.in; ab@bhelpser.co.in
Enclosure
01. Annexure-1: Qualifying criteria.
02. Annexure-2: Format for No-deviation certificate.
03. Annexure-3: Format for seeking query.
04. Annexure-4: Check-list.
05. Integrity Pact Agreement format (Separate).
06. Tender document as per above details (Separate). TENDER NO - PSER:SCT:MUZ-B1206:11 Page 7 of 11
POWER SECTOR - EASTERN REGION, DJ-9/1, SECTOR-II, SALT LAKE CITY, KOLKATA - 700 091
(033) 23211960 232111691/ 2321798/ 23211796
ANNEXURE-1
PRE-QUALIFYING CRITERIA
JOB (i) PACKAGE-A: ERECTION, TESTING, COMMISSIONING, TRIAL RUN, HANDING
OVER ETC OF BOILER, ROTATING MACHINES & DUCT, ESP, CRITICAL PIPING, MISC
PIPING, BOILER INTEGRAL PIPING, INSULATION & FINAL PAINTING ETC OF U # 1 FOR
2X195 MW UNITS FOR KBUNL, MUZAFFARPUR PROJECT, BIHAR AND (ii) PACKAGE-B:
ERECTION, TESTING, COMMISSIONING, TRIAL RUN, HANDING OVER ETC OF BOILER,
ROTATING MACHINES & DUCT, ESP, CRITICAL PIPING, MISC PIPING, BOILER INTEGRAL
PIPING, INSULATION & FINAL PAINTING ETC OF U # 2 FOR 2X195 MW UNITS FOR KBUNL,
MUZAFFARPUR PROJECT, BIHAR.
TENDER NO PSER:SCT:MUZ-B1206:11
BIDDER SHALL NOTE & COMPLY WITH THE POINTS REFERRED UNDER `NOTE’ BELOW.
SL
NO
CRITERIA REFERENCE
ANNEXURE
NO OF
SUPPORTING
DOCUMENT
1.0 BIDDER SHOULD HAVE AVERAGE MINIMUM ANNUAL TURNOVER OF `10.05 CR
(EACH FOR PACKAGE-A AND PACKAGE-B) DURING THE LAST 3 (THREE) YEARS,
ENDING ON 31-03-2011 AND EARNED PROFIT IN ANY ONE YEAR DURING LAST 3
(THREE) FINANCIAL YEARS, ENDING ON 31-03-2011 AND HAVE POSITIVE NET
WORTH AS ON 31-03-2011. AUDITED BALANCE SHEET AND PROFIT & LOSS
ACCOUNT FOR THE LAST 3 YEARS, ENDING ON 31-03-2011 SHALL BE SUBMITTED IN
SUPPORT OF ABOVE.
IN CASE AUDITED BALANCE SHEET FOR THE FINANCIAL YEAR, ENDING ON 31-03-
2011 IS NOT AVAILABLE, ABOVE CRIETERIA SHALL BE READ AS FOLLOWS.
BIDDER SHOULD HAVE AVERAGE MINIMUM ANNUAL TURNOVER OF `10.05 CR.
(EACH FOR PACKAGE-A AND PACKAGE-B) DURING THE LAST 3 (THREE) YEARS,
ENDING ON 31-03-2010 AND EARNED PROFIT IN ANY ONE YEAR DURING LAST 3
(THREE) FINANCIAL YEARS, ENDING ON 31-03-2010 AND HAVE POSITIVE NET
WORTH AS ON 31-03-2010. AUDITED BALANCE SHEET AND PROFIT & LOSS
ACCOUNT FOR THE LAST 3 YEARS, ENDING ON 31-03-2010 SHALL BE SUBMITTED IN
SUPPORT OF ABOVE.
2.0 VENDOR SHOULD HAVE EXECUTED/EXECUTING ERECTION AND COMMISSIONING
WORK COVERING FOLLOWING.
A) PR PARTS OF ANY PULVERISED FUEL UTILITY BOILER OF CAPACITY 120 MW
UNIT OR MORE IN LAST SEVEN YEARS ENDING ON LAST DATE OF BID
SUBMISSION.
B) CRITICAL PIPING OF ANY PULVERISED FUEL UTILITY BOILER OF CAPACITY 120
MW UNIT OR MORE IN LAST SEVEN YEARS ENDING ON LAST DATE OF BID
SUBMISSION.
C) NON-PRESSURE PART LIKE STRUCTURAL WORK/ ESP OF ANY PULVERISED
FUEL UTILITY BOILER OF CAPACITY 120 MW UNIT OR MORE IN LAST SEVEN
YEARS ENDING ON LAST DATE OF BID SUBMISSION.
NOTE: IN CASE OF BIDDERS WHO HAVE NOT INDIVIDUALLY EXECUTED/
EXECUTING THE COMPLETE WORK INVOLVING ABOVE AREAS (IE A, B & C) BUT
HAVE EXECUTED THE COMPLETE WORKS INVOLVING ABOVE AREAS (IE A, B &C)
ALONG WITH CONSORTIUM PARTNER/ ASSOCIATE, FOLLOWING SHALL BE
APPLICABLE FOR CONSIDERING THE BIDDER INDEPENDENTLY (IE WITHOUT TENDER NO - PSER:SCT:MUZ-B1206:11 Page 8 of 11
POWER SECTOR - EASTERN REGION, DJ-9/1, SECTOR-II, SALT LAKE CITY, KOLKATA - 700 091
(033) 23211960 232111691/ 2321798/ 23211796
CONSORTIUM) QUALIFIED FOR PRESENT JOB.
a) BIDDER SHOULD HAVE EXECUTED AT LEAST THREE JOBS IN CONSORTIUM
WITH CONSORTIUM PARTNER/ ASSOCIATE FOR THE ABOVE AREAS (A, B & C)
IN WHICH HE HAS DONE AT LEAST ONE AREA (OUT OF A, B & C)
INDEPENDENTLY.
b) BIDDER TO SUBMIT CONFIRMATION FROM PURCHASER/ END USER TOWARDS
SUCCESSFUL EXECUTION OF THE COMPLETE WORK AND THEIR ACTIVE
INVOLVEMENT/ PARTICIPATION IN BALANCE AREA(S), AS SPECIFIED IN `a’
ABOVE.
3.0 BIDDER SHOULD HAVE VALID PAN.
RELEVANT DOCUMENT IN SUPPORT OF ABOVE SHALL BE SUBMITTED.
4.0 IN CASE OF CONSORTIUM BIDDING, FOLLOWING POINTS SHALL BE COMPLIED.
RELEVANT DOCUMENT SHALL BE SUBMITTED IN THESE REGARDS.
4.1 NO OF PARTNERS INCLUDING PRIME BIDDER SHALL NOT BE MORE THAN 2
4.2 PRIME BIDDER SHOULD COMPLY WITH CRITERIA UNDER SL NO 1.0.
4.3 PRIME BIDDER SHALL COMPLY ANY ONE OR MORE OF THE CRITERIA AT 2.A, 2.B &
2.C AND CONSORTIUM PARTNER SHALL COMPLY THE BALANCE CRITERIA
INDICATED AT SL NO 2.A, 2.B & 2.C.
4.4 PRIME BIDDER & CONSORTIUM PARTNER EACH SHALL COMPLY WITH CRITERIA
UNDER SL NO 3.0.
4.5 PRIME BIDDER ALONG WITH CONSORTIUM PARTNER SHALL ENTER INTO
CONSORTIUM AGREEMENT.
NOTE
1.0 THE TERM `EXECUTING’ IN SL NO 2.0 ABOVE MEANS ‘AT LEAST LIGHT–UP OF THE BOILER
CONCERNED SHOULD BE COMPLETED’.
2.0 BIDDERS MAY QUOTE AGAINST ANY OR BOTH PACKAGE–A AND PACKAGE-B.
3.0 BIDDERS ARE REQUIRED TO SUBMIT OFFER FOR PACKAGE-A AND PACKAGE-B IN TWO
SEPARATELY SEALED COVERS CLEARLY SUPERSCRIBING WITH NOMENCLATURE, NAME OF THE
JOB, TENDER NO , PACKAGE NO (ie PACKAGE-A OR PACKAGE-B) AND DUE DATE OF SUBMISSION.
4.0 PACKAGE-A SHALL BE DECIDED FIRST AND SUCCESSFUL BIDDER IN PACKAGE-A SHALL NOT BE
CONSIDERED FOR PACKAGE-B (THEIR PRICE BID FOR PACKAGE –B SHALL NOT BE OPENED).
5.0 AFTER SATISFACTORY FULFILLMENT OF ALL THE ABOVE CRITERIA/ REQUIREMENT, OFFER (EITHER
SOLE BID OR CONSORTIUM BID) SHALL BE CONSIDERED FOR FURTHER EVALUATION AS PER NIT
AND ALL OTHER TERMS OF THE TENDER.
6.0 CONSIDERATION OF OFFER WILL BE SUBJECT TO CUSTOMER’S APPROVAL OF BIDDER (IN CASE OF
SOLE BIDDING) OR PRIME BIDDER ALONG WITH CONSORTIUM PARTNER (IN CASE OF CONSORTIUM
BIDDING). TENDER NO - PSER:SCT:MUZ-B1206:11 Page 9 of 11
POWER SECTOR - EASTERN REGION, DJ-9/1, SECTOR-II, SALT LAKE CITY, KOLKATA - 700 091
(033) 23211960 232111691/ 2321798/ 23211796
ANNEXURE - 2
FORMAT FOR NO DEVIATION CERTIFICATE
(To be submitted in the bidder's letter head)
BHARAT HEAVY ELECTRICALS LIMITED,
Power Sector - Eastern Region,
Plot no 9/1, DJ Block, Sector – II, Salt Lake City,
Kolkata – 700 091
Sub No Deviation Certificate.
Job (i) PACKAGE-A: Erection, testing, commissioning, trial run, handing
over etc of boiler, rotating machines & duct, ESP, critical piping, misc piping,
boiler integral piping, insulation & final painting etc of u # 1 for 2x195 MW
units for KBUNL, Muzaffarpur Project, Bihar and (ii) PACKAGE-B: Erection,
testing, commissioning, trial run, handing over etc of boiler, rotating
machines & duct, ESP, critical piping, misc piping, boiler integral piping,
insulation & final painting etc of u # 2 for 2x195 MW units for KBUNL,
Muzaffarpur Project, Bihar.
Ref 1.0 Tender no PSER:SCT:MUZ-B1206:11
2.0 BHEL's NIT, vide reference no PSER:SCT:MUZ-B1206:2407, dated
13-05-2011.
3.0 All other pertinent issues till date.
Dear Sirs,
With reference to above, this is to confirm that as per tender conditions, we have visited site
before submission of our offer and noted the job content & site conditions etc. We also confirm
that we have not changed/ modified the tender documents as appeared in the website/ issued by
you and in case of such observance at any stage, it shall be treated as null and void.
We hereby confirm that we have not taken any deviation from tender clauses together with other
references as enumerated in the above referred NIT. We hereby confirm our unqualified
acceptance to all terms & conditions, unqualified compliance to technical specification, integrity
pact (if applicable) and acceptance to reverse auctioning process.
In the event of observance of any deviation in any part of our offer at a later date whether implicit
or explicit, the deviations shall stand null & void.
We confirm to have submitted offer in accordance with tender instructions and as per aforesaid
references.
Thanking you,
Yours faithfully,
(Signature, date & seal of authorized
representative of the bidder) TENDER NO - PSER:SCT:MUZ-B1206:11 Page 10 of 11
POWER SECTOR - EASTERN REGION, DJ-9/1, SECTOR-II, SALT LAKE CITY, KOLKATA - 700 091
(033) 23211960 232111691/ 2321798/ 23211796
ANNEXURE - 3
FORMAT FOR SEEKING CLARIFICATION
JOB (i) PACKAGE-A: Erection, testing, commissioning, trial run, handing over
etc of boiler, rotating machines & duct, ESP, critical piping, misc piping, boiler
integral piping, insulation & final painting etc of u # 1 for 2x195 MW units for
KBUNL, Muzaffarpur Project, Bihar and (ii) PACKAGE-B: Erection, testing,
commissioning, trial run, handing over etc of boiler, rotating machines & duct,
ESP, critical piping, misc piping, boiler integral piping, insulation & final
painting etc of u # 2 for 2x195 MW units for KBUNL, Muzaffarpur Project,
Bihar.
TENDER NO PSER:SCT:MUZ-B1206:11
Sl
no
Reference
clause of
tender
document
Existing provision Bidder's query BHEL’s clarification
_____________TENDER NO - PSER:SCT:MUZ-B1206:11 Page 11 of 11
POWER SECTOR - EASTERN REGION, DJ-9/1, SECTOR-II, SALT LAKE CITY, KOLKATA - 700 091
(033) 23211960 232111691/ 2321798/ 23211796
ANNEXURE - 2
CHECK LIST
NOTE:- Tenderers are required to fill in the following details and no column should be left blank
1 Name and Address of the Tenderer
2 Details about type of the Firm/Company
3 Details of Contact person for this Tender Name : Mr/Ms
Designation:
Telephone No:
Mobile No:
Fax No:
4 EMD DETAILS DD No: Date :
Bank : Amount:
Please tick ( √ ) whichever applicable:-
ONE TIME EMD / ONLY FOR THIS TENDER
5 Validity of Offer TO BE VALID FOR SIX MONTHS FROM DUE DATE
APPLICABILITY BIDDER
REPLY
6 Whether the format for compliance with PRE QUALIFICATION
CRITERIA (ANNEXURE-I) is understood and filled with proper
supporting documents referenced in the specified format
Applicable YES / NO
7 Audited profit and Loss Account for the last three years Applicable/Not Applicable YES/NO
8 Copy of PAN Card Applicable/Not Applicable YES/NO
9 Whether all pages of the Tender documents including
annexures, appendices etc are read understood and signed
Applicable/Not Applicable YES/NO
10 Integrity Pact Applicable/Not Applicable YES/NO
11 Declaration by Authorised Signatory Applicable/Not Applicable YES/NO
12 No Deviation Certificate Applicable/Not Applicable YES/NO
13 Declaration confirming knowledge about Site Conditions Applicable/Not Applicable YES/NO
14 Declaration for relation in BHEL Applicable/Not Applicable YES/NO
15 Non Disclosure Certificate Applicable/Not Applicable YES/NO
16 Bank Account Details for E-Payment Applicable/Not Applicable YES/NO
17 Capacity Evaluation of Bidder for current Tender Applicable/Not Applicable YES/NO
18 Tie Ups/Consortium Agreement are submitted as per format Applicable/Not Applicable YES/NO
19 Power of Attorney for Submission of Tender/Signing Contract
Agreement
Applicable/Not Applicable YES/NO
20 Analysis of Unit rates Applicable/Not Applicable YES/NO
NOTE: STRIKE OFF ‘YES’ OR ‘NO’, AS APPLICABLE.
DATE:
AUTHORISED SIGNATORY
(With Name, Designation and Company seal)
INTEGRITY PACT
Between
Bharat Heavy Electricals Ltd. (BHEL), a company registered under the Companies Act 1956 and
having its registered office at "BHEL House", Sir' Fort, New Delhi - 1 10049 (India) hereinafter
referred to as The Principal", which expression unless repugnant to the context or meaning hereof
shall include its successors or assigns of the ONE PART
and
(description of the
party along with address), hereinafter referred to as The Bidder/ Contractor" which expression
unless repugnant to the context or meaning hereof shall include its successors or assigns of the
OTHER PART'
Preamble
The Principal intends to award, under laid-down organizational procedures, contract/s for
The Principal values full compliance with
all relevant laws of the land, rules and regulations, and the principles of economic use of
resources, and of fairness and transparency in its relations with its Bidder(s)/ Contractor(s).
In order to achieve these goals, the Principal will appoint independent External Monitor(s), who
will monitor the tender process and the execution of the contract for compliance with the
principles mentioned above.
BHEL
AA:MM:IP:RO1 dtd 1.4.2010
1 of 8Section 1- Commitments of the Principal
1.1 The Principal commits itself to take all measures necessary to prevent corruption and to
observe the following principles:-
1.1.1 No employee of the Principal, personally or through family members, will in
connection with the tender for, or the execution of a contract, demand, take a promise
for or accept, for self or third person, any material or immaterial benefit which the
person is not legally entitled to.
1.1.2 The Principal will, during the tender process treat all Bidder(s) with equity and reason.
The Principal will in particular. before and during the tender process, provide to all
Bidder(s) the same information and will not provide to any Bidder(s) confidential
/
additional information through which the Bidder(s) could obtain an advantage in
relation to the tender process or the contract execution.
1.1.3 The Principal will exclude from the process all known prejudiced persons.
1.2 If the Principal obtains information on the conduct of any of its employees which is a penal
offence under the Indian Penal Code 1860 and Prevention of Corruption Act 1988 or any
other statutory penal enactment, or if there be a substantive suspicion in this regard, the
Principal will inform its Vigilance Office and in addition can initiate disciplinary actions.
Section 2 - Commitments of the Bidder(s)/ Contractor(s)
2.1 The Bidder(s)/ Contractor(s) commit himself to take all measures necessary to prevent
corruption. He commits himself to observe the following principles during his participation
in the tender process and during the contract execution.
2.1.1 The Bidder(s)/ Contractor(s) will not, directly or through any other person or firm,
offer, promise or give to the Principal or to any of the Principal's employees involved
BHEL AA:MM:IP:R01 dtd 1.4.2010
2 of 8in the tender process or the execution of the contract or to any third person any
material ,
immaterial or any other benefit which he / she is not legally entitled to, in
order to obtain in exchange any advantage of any kind whatsoever during the tender
process or during the execution of the contract.
2.1.2 The Bidder(s)/ Contractor(s) will not enter with other Bidder(s) into any illegal or
undisclosed agreement or understanding, whether formal or informal
This applies in .
particular to prices, specifications , certifications , subsidiary contracts, submission or
non-submission of bids or any other actions to restrict competitiveness or to introduce
cartelization in the bidding process.
2.1.3 The Bidder(s)/ Contractor(s) will not commit any penal offence under the relevant IPC/
PC Act; further the Bidder(s)/ Contractor(s) will not use improperly, for purposes of
competition or personal gain, or pass on to others, any information or document
provided by the Principal as part of the business relationship , regarding plans, technical
proposals and business details, including information contained or transmitted
electronically.
2.1.4 The Bidder(s)/ Contractor( s) will, when presenting his bid , disclose any and all
payments he has made, and is committed to or intends to make to agents, brokers or any
other intermediaries in connection with the award of the contract.
2.2 The Bidder( s)/ Contractor ( s) will not instigate third persons to commit offences outlined
above or be an accessory to such offences.
BHEL AA:MM : IP:RO1 dtd 1 . 4.2010
3of8Section 3 - Disqualification from tender process and exclusion from future
contracts
If the Bidder(s)/ Contractor(s), before award or during execution has committed a transgression
through a violation of Section 2 above, or acts in any other manner such as to put his reliability
or credibility in question, the Principal is entitled to disqualify the Bidder(s)/ Contractor(s) from
the tender process or take action as per the separate "Guidelines on Banning of Business dealings
with Suppliers/ Contractors". framed by the Principal.
Section 4 - Compensation for Damages
4.1 If the Principal has disqualified the Bidder from the tender process prior to the award
according to Section 3, the Principal is entitled to demand and recover the damages
equivalent Earnest Money Deposit/Bid Security.
4.2 If the Principal has terminated the contract according to Section 3, or if the Principal is
entitled to terminate the contract according to section 3, the Principal shall be entitled to
demand and recover from the Contractor liquidated damages equivalent to 5% of the
contract value or the amount equivalent to Security Deposit/Performance Bank Guarantee,
whichever is higher.
Section 5 - Previous Transgression
5.1 The Bidder declares that no previous transgressions occurred in the last 3 years with any
other company in any country conforming to the anti-corruption approach or with any other
Public Sector Enterprise in India that could justify his exclusion from the tender process.
5.2 If the Bidder makes incorrect statement on this subject, he can be disqualified from the tender
process or the contract, if already awarded, can be terminated for such reason.
BHEL AA:MM:IP:RO1 dtd 1.4.2010
4of8Section 6 - Equal treatment of all Bidders/ Contractors / Sub-contractors
6.1 The Bidder(s)/ Contractor(s) undertake(s) to obtain from all subcontractors a commitment
consistent with this Integrity Pact and report Compliance to the Principal. This commitment
shall be taken only from those sub-contractors whose contract value is more than 20 % of
Bidder's/ Contractor's contract value with the Principal. The Bidder(s)/ Contractor(s) shall
continue to remain responsible for any default by his Sub-contractor(s).
6.2 The Principal will enter into agreements with identical conditions as this one with all
Bidders and Contractors.
6.3 The Principal will disqualify from the tender process all bidders who do not sign this pact
or violate its provisions.
Section 7 - Criminal Charges against violating Bidders/ Contractors /Subcontractors
If the Principal obtains knowledge of conduct of a Bidder, Contractor or Subcontractor, or of an
employee or a representative or an associate of a Bidder, Contractor or Subcontractor which
constitutes corruption, or if the Principal has substantive suspicion in this regard, the Principal
will inform the Vigilance Office.
Section 8 -Independent External Monitor(s)
8.1 The Principal appoints competent and credible Independent External Monitor for this Pact.
The task of the Monitor is to review independently and objectively, whether and to what
extent the parties comply with the obligations under this agreement.
BHEL AA:MM:IP:R01 dtd 1.4.2010
5 of 88.2 The Monitor is not subject to instructions by the representatives of the parties and performs
his functions neutrally and independently. He reports to the CMD, BHEL.
8.3 The Bidder(s)/ Contractor(s) accepts that the Monitor has the right to access without
restriction to all contract documentation of the Principal including that provided by the
Bidder(s)! Contractor(s). The Bidder(s)/ Contractor(s) will grant the monitor. upon his
request and demonstration of a valid interest, unrestricted and unconditional access to his
contract documentation. The same is applicable to Sub-contractor(s). The Monitor is under
contractual obligation to treat the information and documents of the Bidder(s)/
Contractor(s) / Sub-contractor(s) with confidentiality,
8.4 The Principal will provide to the Monitor sufficient information about all meetings among
the parties related to the contract provided such meetings could have an impact on the
contractual relations between the Principal and the Contractor. The parties offer to the
Monitor the option to participate in such meetings.
8.5 As soon as the Monitor notices, or believes to notice, a violation of this agreement, he will
so inform the Management of the Principal and request the Management to discontinue or
take corrective action, or heal the situation, or to take other relevant action. The Monitor
can in this regard submit non-binding recommendations. Beyond this, the Monitor has no
right to demand from the parties that they act in a specific manner, refrain from action or
tolerate action.
8.6 The Monitor will submit a written report to the CMD. BHFI_ within 8 to 10 weeks from the
date of reference or intimation to him by the Principal and, should the occasion arise,
submit proposals for correcting problematic situations.
8.7 The CMD, BHEL shall decide the compensation to be paid to the Monitor and its terms and
conditions.
8.8 If the Monitor has reported to the C: MD, BI IEL, a substantiated suspicion of an offence
under relevant IPC / PC Act , and the CMD , BI-IEL has not , within reasonable time, taken
visible action to proceed against such offence or reported it to the Vigilance Office, the
BHEL AA:MM:IP:R01 dtd 1.4.2010Monitor may also transmit this information directly to the Central Vigilance
Commissioner, Government of India.
8.9 The number of Independent External Monitor(s) shall be decided by the CMD. BHEL.
8.10 The word `Monitor' would include both singular and plural.
Section 9 - Pact Duration
9.1 This Pact begins and shall be binding on and from the submission of bid(s) by bidder(s). It
expires for the Contractor 12 months after the last payment under the respective contract
and for all other Bidders 6 months alter the contract has been awarded.
9.2 If any claim is made / lodged during this time, the same shall be binding and continue to be
valid despite the lapse of this pact as specified as above, unless it is discharged/ determined
by the CMD, BHEL.
Section 10 - Other Provisions
10.1 This agreement is subject to Indian Laws and jurisdiction shall be registered office of the
Principal, i.e. New Delhi.
10.2 Changes and supplements as well as termination notices need to be made in writing. Side
agreements have not been made.
10.3 If the Contractor is a partnership or a consortium, this agreement must be signed by all
partners or consortium members.
10.4 Should one or several provisions of this agreement turn out to be invalid, the remainder of
this agreement remains valid. In this case, the parties will strive to come to an agreement to
their original intentions.
BHEL AA:MM:IP:RO1 dtd 1.4.201010.5 Only those bidders / contractors who have entered into this agreement with the Principal
would be competent to participate in the bidding. In other words, entering into this
agreement would be a preliminary qualification.
For & On behalf of the Principal For & On behalf of'the Bidder/ Contractor
(Office Seal) (Office Seal)
Place ----------------------
Date-----------------------
Witness: Witness:
(Name & Address) (Name & Address)
BHEL AA:MM: IP:RO1 dtd 1.4.2010
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